Mission Statement

The AN Shotokan Karate Club is dedicated to preserving and promoting traditional Japanese Shotokan Karate.

• Foster discipline, respect, and personal development through structured martial arts training
• Build a strong sense of community and camaraderie
• Provide safe and professional instruction for all skill levels
• Uphold traditional Shotokan values and techniques

Code of Conduct

All members, instructors, and visitors are expected to maintain the highest standards of behaviour:

• Treat instructors, fellow students, and visitors with respect at all times
• Arrive punctually and follow all instructor directions
• Maintain discipline, courtesy, and appropriate language within the dojo
• Demonstrate humility and willingness to learn

Uniform & Appearance

To maintain tradition, safety, and professionalism:

• A clean and well-maintained karate gi must be worn during training
• Belts must be tied correctly and display current rank
• Jewellery, watches, and accessories are not permitted during training
• Long hair must be securely tied back
• Fingernails and toenails must be kept short and clean

Health & Safety Rules

The safety of all members is our highest priority:

• Sparring (kumite) is only permitted with instructor approval and supervision
• Appropriate protective equipment must be worn when required
• All injuries, however minor, must be reported to an instructor immediately
• Follow all safety instructions without exception
• Maintain adequate hydration during training sessions

Attendance & Punctuality

Consistent participation supports progress and discipline:

• Regular attendance is strongly encouraged for continuous progression
• Late arrivals must bow respectfully before entering the dojo
• Latecomers should join the class quietly without disruption
• Notify instructors in advance of planned absences

Fees & Membership

Financial responsibilities and membership requirements:

• Monthly training fees must be paid on time (by the 1st of each month)
• Active and up-to-date membership is required for training and grading
• Membership includes insurance coverage during club activities
• Trial sessions are available for prospective members

• Direct debit options available
• Family discounts apply for multiple family members
• Student and concession rates available with valid ID

Gradings & Progression

Student progression and belt advancement criteria:

• Technical ability and correct execution of techniques
• Attitude, discipline, and respect shown in the dojo
• Consistent attendance and demonstrated effort
• Understanding of dojo etiquette and terminology

• Minimum training hours required between gradings
• Written theory test for brown and black belt candidates
• Practical demonstration of kata and kumite

Photography & Media

Media usage and privacy considerations:

• The club may take photographs/videos during training, events, or gradings
• Media may be used for promotional purposes or record-keeping
• Members or parents/guardians may request exclusion from photography
• Personal photography during classes requires instructor permission

Child Protection & Safeguarding

Commitment to safeguarding all children and vulnerable adults:

• All instructors are DBS checked and safeguarding trained
• No instructor will be alone with a child without another responsible adult present
• Separate changing facilities are available for children and adults
• Parents are welcome to observe classes at any time

• Designated Safeguarding Officer: Sensei Abdallah Nasr
• 24-hour reporting line for safeguarding concerns
• Regular safeguarding training updates for all staff

Privacy & Data Protection

Commitment to data privacy and protection:

• Personal information collected solely for membership administration
• Data used for safety, communication, and grading purposes
• Emergency contact information maintained for safety
• Opt-in required for marketing communications

Dojo & Facility Rules

Maintaining a clean and respectful training environment:

• The dojo must be kept clean and tidy at all times
• Shoes, food, and drink are not permitted on the training mats
• Personal belongings should be stored neatly in designated areas
• Equipment must be returned to proper storage after use

• Mats cleaned and disinfected after each session
• Ventilation maintained during training
• Emergency exits kept clear at all times

Termination of Membership

Conditions under which membership may be suspended or terminated:

• Repeated or serious violation of club rules or policies
• Behaviour that compromises safety, respect, or club reputation
• Non-payment of fees for more than two consecutive months
• Failure to comply with safeguarding or safety requirements

• Verbal warning for first minor offense
• Written warning for repeated offenses
• Suspension pending investigation for serious offenses